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Wednesday, February 22, 2012

City Council Prepared to Discuss New Library Equipment Acquisition


The Malibu City Council meeting scheduled for next week will focus on the library for purchasing equipment for the remodeled facility, which is expected to open in April and for extended hours and a newly offered speakers series.
The first item on the agenda is to authorize the city manager to execute a purchase order for equipment for the library improvement project totaling $250,000.
According to a staff report, nearly 90 percent of the construction is finished and completion is expected at the end of the month.
After the building is finished, the library will begin the installation of furniture, fixtures and equipment, which will take approximately three months, according to a staff memo to the council. The library is scheduled to reopen on April 22, 2012.
“All of the equipment that is being purchased as part of the improvement project is being purchased through the county of Los Angeles contracts that provide for pre-negotiated reduced prices,” wrote Assistant City Manager Reva Feldman, in a staff report.
Feldman indicates the equipment purchases include items such as computers, monitors, printers, media equipment, book carts, trash cans, small appliances and other necessary office equipment for the Malibu Library. All of the expenses for equipment is reimbursable. The county sets aside the difference between the city’s property tax revenue and the library’s expenses into a designated fund. At of the end of the last fiscal year, the set-aside fund totals about $7.3 million, according to Feldman.
“It is expected that approximately $1 million will be added to the fund annually. Sufficient funding is available in the set-aside fund for the full project cost [of $6,289,647],” she added.
Also on tap, the council is being asked to approve increased services that could be implemented with the reopening of the library in April.
Increased service hours could include Sundays from noon to 5 p.m. The increase in hours will cost about $82,000 a year, which can be funded from the set-aside funds, according to Feldman.
Another improvement could be to enhance the existing collection with materials specific to Malibu. The estimated cost of the collection enhancement is approximately $25,000, which can also be funded from the set-aside funds.
Consider establishing a deferred maintenance reserve of $100,000 a year. The deferred maintenance reserve can be paid for from the set-aside funds during the term of the agreement with the county.
Another consideration is to establish a speaker series program to provide a minimum of six guest speakers a year. Have the Harry Barovsky Memorial Youth Commission and the Parks and Recreation Commission provide input in identifying speakers for the program at a cost of $75,000 per year using the set-aside monies.
The added services were discussed with the county and among members of the ad hoc library committee.
The Malibu Library was built in 1968. The current remodeling project includes a surf and beach themed interior, complete with surfboards, bubble-like lights, and a faux lighthouse. Other additions include patio space and a history exhibit in the foyer.

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