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Wednesday, October 03, 2012

Low Road Contract Bid May Mean City Can Catch Up on Maintenance

• Malibu AYSO Facility Use Agreement May Mean Costs


The Malibu City Council at its meeting next week will find out the city may have gotten a financial break on its street maintenance program after a contractor bid low enough to offer nearly $200,000 more than what was budgeted to use to pave more streets.
Sully-Miller Contracting Company is the apparent low bidder in the amount of $652,716 for the construction project for street maintenance program for fiscal year 2012/13.
At the beginning of 2012, the council approved the city’s pavement management plan, which public works officials use as a tool to evaluate the conditions of the city-owned streets, develop street maintenance strategies and plan and budget maintenance funds.
According to public works officials, the current plan provides maintenance and rehabilitation work for the next 15 years with a yearly budget of $600.000 per year with the exception of the current fiscal year having a budget of $975.000.
For 2012-2013, the entire length of Malibu Road is to be resurfaced with rubberized asphalt concrete.
“The resurfacing includes the installation of 14 speed bumps along Malibu Road. The speed bumps are designed to reduce speeds, improve safety and have been requested by the Malibu Road Homeowners Association,” a staff report states.
The report goes on to state Morning View Drive from Philip Avenue to Cabrillo Street, Busch Drive from Calpine to Cuthbert Road, Busch Drive from Harvester Road to Rainsford Place and Winter Mesa Drive from Pacific Coast Highway to cul-de-sac are to receive a slurry seal treatment.
Construction is scheduled to begin by the end of October 2012 and is expected to be completed by Dec. 2012.
“Since the lowest bid was substantially  lower than the total project budget of $975,000, staff is currently looking into increasing the project scope of work to potentially include resurfacing portions of Latigo Canyon Road or Corral Canyon Road and applying a slurry seal treatment to portions of Philip Avenue, Calpine Drive and Culbert Road as identified in the pavement plan,” the staff report goes on to state.
During another agenda item, the city council is expected to discuss a facility use agreement with Malibu AYSO.
“Each year the city spends $12,000 to $15,000 on turf maintenance for the fields at Malibu Bluffs Park, where soccer is played.
To date, AYSO has not been required to financially compensate the city for field use or maintenance.
“If approved, AYSO would be asked to share the annual costs associated with the maintenance and also pay fees for field use outside of its ‘regular season’ between months of February and July. Staff will meet annually with AYSO representatives to determine the level of financial support the city will receive,” wrote Recreation Manager Amy Crittenden, of the Parks and Recreation Department, in a staff report.
The council will be told the staff is recommending a more formal agreement between the municipality and Malibu AYSO.
AYSO, over the years, has had priority usage during its regular season for practices, clinics, games and board meetings. The city also allows AYSO to place a storage container at Bluffs Park to store equipment and supplies, according to city officials.
“This understanding has proved beneficial to the city over the years because AYSO has organized youth soccer programs for the community that the city would have had to otherwise  provide at a substantial cost to the community that the city would have had to otherwise provide at a substantial cost to participants and the city,” the staff report states.
“Malibu AYSO is the largest local youth sports group serving 850 to 900 participants between the ages of five to 17 each year..”
The standard facility use permit does not cover items such as compensation for field maintenance, fee waivers, subletting unused field space, on-site storage and outside ‘club’ team sue, according to municipal officials.
“The need for a formal agreement between the city and AYSO is necessary to address these issues. Staff has been working closely with ATSO in the past six months to et the agreement finalized and approved. Once approved by the city council, the agreement will be reviewed annually with the option to extend it by mutual agreement,” the staff report went on to state.
The Parks and Recreation Commission reviewed the proposed agreement at its meeting in August and recommended the city council approve the agreement.

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